Acuity

  • Receptionist / Switchboard Operator

    Job Locations US-WI-Sheboygan
    Job ID
    2018-1923
    Category
    Services - Other
  • Overview

    Acuity is seeking a Receptionist / Switchboard Operator to greet and assist visitors, agents and the general public.  This person will monitor guest list and grant access to building accordingly.  He/she will maintain the switchboard communication system and general efficient handling of phone calls on a rotating basis.  He/she will notify appropriate personnel of emergency situations. This person will take premium payments from insureds. He/she will assist with Policy Assembly activities on a daily basis.  This person will process ACMS transactions for Corporate Fax and Imaging on a daily basis.     

    Responsibilities

     

    ESSENTIAL FUNCTIONS:

    • Answer incoming calls and direct them to proper parties.
    • Distribute overnight messages to the appropriate individual.
    • Greet, register and assist visitors. 
    • Make all visitors feel welcome.
    • Accept documents or locate the party being visited and page the party if necessary.
    • Monitor the galleria area for general safety and security.
    • Assist with the assembly of personal lines and commercial lines print.
    • Electronically file and process commercial, personal, claims and other corporate faxes received through the Automatic Content Manager System (ACMS).
    • Electronically file and process No Claims Image through the Automatic Content Manager System (ACMS).
    • Electronically file and process Commercial No through the Automatic Content Manager System (ACMS).
    • Accept cash and check payments from insureds.  Verify policy status, make change, and prepare receipts.  Secure all cash and promptly notify the Cash Room of payments.
    • Make requested pages and special announcements.
    • Place long distance calls and connect conference calls at the request of employees.
    • Assemble audit documents.
    • Provide coverage during companywide events.
    • Monitor severe weather and make companywide tornado announcement when necessary. 
    • Regular and predictable attendance.
    • Perform other duties as assigned.

    ACUITY PROVIDED EQUIPMENT:

    • Personal computer.
    • Telephone with paging functionality and security access.
    • Switchboard console and headset.

     

     

     

    Qualifications

    EDUCATION: 

    High school diploma

     

    EXPERIENCE: 

    Previous receptionist and switchboard duties helpful, but not necessary.

     

    OTHER QUALIFICATIONS:

    • Excellent interpersonal skills
    • Professional image; professional business casual attire and good grooming
    • Willingness and ability to provide eight hours of coverage between 7:00 am to 6:00 pm, as needed
    • Strong attention to accuracy, neatness and detail
    • Extreme reliability and responsibility
    • Must have excellent punctuality and be able to work independently
    • Exceptionally pleasant speaking voice
    • Pleasing and courteous disposition under pressure
    • Familiarity with switchboard communication systems
    • Computer and keyboard shortcut knowledge. Ability to achieve 6,000 - 6,500 keystrokes per hour on alphanumeric data entry with minimal errors.
    • Willingness to constructively and professionaly share ideas and voice opinions in monthly team and individual meetings. 

     

    This job is classified as non-exempt.

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